Social Responsibility
About
Compliance
Compliance Promotion System
Group Compliance Committee
Building a system to promote consistent compliance Group-wide
The President and CEO of Konica Minolta Holdings, Inc., takes ultimate responsibility for Group compliance. The executive officer responsible for Group compliance, who is appointed by the Board of Directors of Konica Minolta Holdings, convenes the Group Compliance Committee, an advisory board comprising the chairpersons of compliance committees in the Group's business and common function companies (these chairpersons are the company presidents, in principle). Thus, a powerful compliance system has been created, in which ultimate responsibility is assigned to the top management at Konica Minolta Holdings and at each Group company.
It is under this arrangement that the Legal Division at Konica Minolta Holdings provides direct and indirect support for, and coordinates the compliance activities of, all affiliates including those outside Japan.
Compliance Promotion System
Confirming Compliance Progress
Group companies worldwide must submit reports on the status of compliance promotion
In order to ensure thorough compliance awareness at Group companies in and outside Japan, these companies are required to submit reports on the progress of their compliance activities.
Group companies in Japan must report each month to the executive officer responsible for Group compliance. Overseas Group companies are required to submit quarterly reports to both the compliance committee of their parent company and the executive officer responsible for Group Compliance (Compliance Officer). The Compliance Officer then compiles these reports for submission to the Auditing Committee each month.
Internal Hotline Systems
Building and improving hotlines at each Group company
Konica Minolta Group Hotline (Japan)
Konica Minolta is working to expand and improve internal hotline systems for reporting compliance issues in each Group company worldwide. In Japan, for example, an employee that discovers a compliance violation can consult directly with the President and CEO, the Group Compliance Officer, or the General Manager of the legal division at Konica Minolta Holdings, Inc. through diverse means, such as telephone, email, or letter. In addition, independent hotlines have been set up at each business company for employees including its subsidiaries.
Group companies outside of Japan have also been provided with independent internal hotlines. For example, Konica Minolta Business Solutions U.S.A., Inc., a business information systems sales company in the U.S., established the Whistleblower's Hotline in August 2006. The Ombudsman was also created in July 2008 at Konica Minolta Business Solutions Europe GmbH and Konica Minolta Business Solutions Deutschland GmbH, business information systems sales companies for Europe and Germany.
In fiscal 2008, about 20 calls were made to hotlines in Japan, while another 20 or so were made to overseas hotlines. Most of the concerns related to workplace environments, and there were no reports of serious legal violations.
The content of the hotline reports was investigated and instructions were given to the concerned departments for immediate improvements, while at the same time every precaution was taken to ensure that callers suffered no negative consequences for their reports.
