Compliance Promotion Activities
Disseminating the Group Charter of Corporate Behavior
Making the Konica Minolta Group Charter of Corporate Behavior Handbook available via intranet in ten languages
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior, and all directors and employees of group companies in different countries and regions are required to follow it. To make sure all the employees around the world can correctly understand the Charter and put it into practice, a PDF version of the Charter in ten different languages (Japanese, English, Chinese, German, French, Spanish, Portuguese, Italian, Russian, and Korean) has been made available on the Group’s intranet.
Furthermore, starting in January 2009, directors and managers of Group companies in Japan are required to submit compliance confirmation reports every year. This requirement is intended to reaffirm compliance with corporate rules and applicable local and global laws and regulations, as well as the practice of sensible and responsible conduct in line with the Konica Minolta Group Charter of Corporate Behavior and the Konica Minolta Compliance Manual, and affirm the responsibility of the directors and managers to ensure that the members of their organizations understand and practice compliance.
Konica Minolta Group Charter of Corporate Behavior
Issuance of the Compliance Promotion Declaration by the Presidents of subsidiaries in and outside Japan
Newly appointed presidents of subsidiaries in and outside Japan prepared a declaration based on the Compliance Promotion Declaration made by the president and CEO of Konica Minolta, Inc. in April 2017. The companies use every opportunity to promote awareness of this document among employees of subsidiaries.
Guidance for the Charter of Corporate Behavior and Compliance Manuals Prepared for Each Region
In April 2011, the company published the Konica Minolta Group Guidance for the Charter of Corporate Behavior for all Group companies worldwide, as a reference for individual employees when implementing the Charter.
The Guidance states practices employees should follow, based on a common understanding of the items in the Charter. It also contains specific requirements concerning human rights and anti-corruption measures, which are stated as the principles of the United Nations Global Compact, joined by Konica Minolta in 2008.
Employees worldwide are required to follow their own Group company compliance manuals and codes of conduct, which are aligned with the social ethics and laws of their respective countries, using the Guidance as a base. In 2016, the Compliance Manual (in Japanese), which clearly explains all items in the Guidance and provides specific examples, was revised to ensure alignment with Japan's current laws and social ethics. It was distributed to all employees in Japan, including at subsidiaries, in an easy-to-read pamphlet. In fiscal 2017, the company also revised the China-specific version of the Compliance Manual (in Chinese and Japanese) to comply with the country's latest laws and regulations and evolving social ethics. The manual was distributed to all employees in China. Other subsidiaries post codes of conduct and compliance manuals produced based on the Konica Minolta Group Charter of Corporate Behavior to their intranets to disseminate their contents.
Conducting a broad range of compliance education in and outside Japan
Konica Minolta, Inc. provides its employees at each level with various educational programs on compliance. Programs are conducted every year for new hires, mid-career employees, mid-level employees, new managers, and new executives. Various seminars on laws and regulations are held annually for employees of all Group companies in Japan. In fiscal 2017, seminars were held on the Corrupt Practices Act, the Antimonopoly Act, the Subcontract Act, the Act on the Protection of Personal Information, the EU's General Data Protection Regulation (GDPR), and security export control. Each business division and Group company in Japan also conducts compliance education with characteristics suited to their respective business environments. The Healthcare Business Division, for example, conducts annual education on corruption prevention and transparency guidelines.
At Group companies outside Japan, the regional compliance coordinators formulate an annual compliance education plan and systematically conduct their own legal and compliance education based on each country's laws. Group companies in North America provide business ethics education to all employees through e-learning every year.Group companies in Europe systematically conduct risk workshops carried out with employee participation that combine compliance risk assessments with education on corruption prevention law and antitrust law. In China, seminars on corruption prevention and accounting fraud were held for managers of all subsidiaries.
In fiscal 2017, the company also held compliance seminars for the newly appointed presidents of Group companies; this has been done since fiscal 2015 in and outside Japan. Through these education programs, Konica Minolta ensures that top management of subsidiaries develops a high sense of ethics and promotes compliance. Also, in fiscal 2017, the Group held executive compliance seminars for executive managers in Japan and Europe. Konica Minolta plans to expand the executive compliance seminars worldwide.