Compliance Promotion Activities
Disseminating the Group Charter of Corporate Behavior
Making the Konica Minolta Group Charter of Corporate Behavior Handbook available via intranet in ten languages
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior, and all directors and employees of group companies in different countries and regions are required to follow it. To make sure all the employees around the world can correctly understand the Charter and put it into practice, a PDF version of the Charter in ten different languages (Japanese, English, Chinese, German, French, Spanish, Portuguese, Italian, Russian, and Korean) has been made available on the Group’s intranet.
Konica Minolta Group Charter of Corporate Behavior
Submitting Written Compliance Pledge by Officers and Employees
Konica Minolta has implemented a measure whereby officers and employees of Group companies pledge that they will give top priority to compliance in their conduct, with an understanding of the Konica Minolta Group Charter of Corporate Behavior, the Konica Minolta Group Charter of Corporate Behavior Handbook, the Compliance Promotion Declaration by the presidents of subsidiaries, and the significance of and how to use internal helpline systems. Since 2009, Konica Minolta has required the officers and managers of Group companies in Japan to submit a written compliance pledge. In 2018, that requirement was expanded to include the officers and employees of all Group companies worldwide. In this way, the Group requires annual reaffirmation that its people will behave with propriety and social responsibility and that they will understand and thoroughly adhere to compliance requirements.
As of March 31, 2019, a compliance pledge has been received from 100% of the officers and employees in Japan, contributing to higher compliance awareness within the Group.
Issuance of the Compliance Promotion Declaration by the Presidents of subsidiaries in and outside Japan
Newly appointed presidents of subsidiaries in and outside Japan prepared a declaration based on the Compliance Promotion Declaration made by the president and CEO of Konica Minolta, Inc. in April 2017. The companies use every opportunity to promote awareness of this document among employees of subsidiaries.
Guidance for the Charter of Corporate Behavior and Compliance Manuals Prepared for Each Region
In April 2011, the company published the Konica Minolta Group Guidance for the Charter of Corporate Behavior for all Group companies worldwide, as a reference for individual employees when implementing the Charter.
The Guidance states practices employees should follow, based on a common understanding of the items in the Charter. It also contains specific requirements concerning human rights and anti-corruption measures, which are stated as the principles of the United Nations Global Compact, joined by Konica Minolta in 2008.
Employees worldwide are required to follow their own Group company compliance manuals and codes of conduct, which are aligned with the social ethics and laws of their respective countries, using the Guidance as a base. In 2016, the Compliance Manual (in Japanese), which clearly explains all items in the Guidance and provides specific examples, was revised to ensure alignment with Japan's current laws and social ethics. It was distributed to all employees in Japan, including at subsidiaries, in an easy-to-read pamphlet. In fiscal 2017, the company also revised the China-specific version of the Compliance Manual (in Chinese and Japanese) to comply with the country's latest laws and regulations and evolving social ethics. The manual was distributed to all employees in China. Other subsidiaries post codes of conduct and compliance manuals produced based on the Konica Minolta Group Charter of Corporate Behavior to their intranets to disseminate their contents.
Conducting a broad range of compliance education in and outside Japan
Konica Minolta, Inc. provides its employees at each level with various educational programs on compliance. Programs are conducted every year for new hires, mid-career employees, mid-level employees, new managers, and new executives. Various seminars on laws and regulations are held annually for employees of all Group companies in Japan. In fiscal 2019, seminars were held on the Corrupt Practices Act, the Antimonopoly Act, the Subcontract Act, the Act on the Protection of Personal Information, the EU's General Data Protection Regulation (GDPR), and security export control. Education to prevent workplace harassment was also provided. Each business division and Group company in Japan also conducts compliance education with characteristics suited to their respective business environments. The Healthcare Business Division, for example, conducts annual education on corruption prevention and transparency guidelines.
At Group companies outside Japan, the regional compliance coordinators formulate an annual compliance education plan and systematically conduct their own legal and compliance education based on each country's laws. Group companies in North America provide business ethics education to all employees through e-learning every year. Group companies in Europe systematically conduct risk workshops carried out with employee participation that combine compliance risk assessments with education on corruption prevention law and antitrust law. In China, seminars on corruption prevention and accounting fraud are held for managers of all subsidiaries.
In fiscal 2019, the company also held compliance seminars for the newly appointed presidents of Group companies; this has been done since fiscal 2015 in and outside Japan. Through these education programs, Konica Minolta ensures that top management of subsidiaries develops a high sense of ethics and promotes compliance. Also in fiscal 2019, tailor-made (interactive) refresher training was held for presidents of Group companies worldwide who have been in their position for at least three years. The aim was to further promote compliance.
Since fiscal 2017, the Group has held executive compliance seminars for executive managers in Japan and Europe, which is progressively expanded to sites worldwide.