Putting Compliance into Practice
Practicing Compliance Based on the Charter of Corporate Behavior
The Konica Minolta Group Charter of Corporate Behavior is the foundation of the Group's efforts to put compliance into practice.
A variety of approaches are undertaken to implement the Charter of Corporate Behavior.
Implementing corruption prevention measures in line with the laws in each country while considering country risk
The basic policy on preventing corruption is set forth under 2. Fair and Transparent Corporate Activities in the Konica Minolta Group Guidance for the Charter of Corporate Behavior, which provides common compliance guidance for the Konica Minolta Group. It includes a prohibition on extorting gifts and entertainment, a prohibition on extorting or accepting bribes, and a ban on any contact with organized criminal elements. Konica Minolta ascertains and responds to country risk related to corruption with reference to sources such as Transparency International’s*1 Corruption Perception Index.*2 Specifically, preventing corruption is designated as a Konica Minolta group-wide priority every year in the Group’s annual compliance policy, and the Group compliance support office take the lead in formulating measures aligned with the laws and practices in each country and provide ongoing education in cooperation with the regional compliance coordinators.
So far, the principle initiatives included the issue of an Anti-Corruption, Anti-Bribery Policy document at the North American office equipment and business solutions sales company, education on commercial bribery in China at 13 Chinese subsidiaries, seminars in Japan on responding to transparency guidelines in the healthcare industry, and anti-corruption legal training in Japan for staff with responsibility for transactions in China and the U.S.
Moreover, in China, specific guidelines on gift giving and entertainment were posted as a guide to anti-corruption measures in the Compliance Manual for China. In this way, Konica Minolta shared best practices from initiatives at each company and promoted practical anti-corruption measures in line with the relevant laws in each country, exemplified by America’s Foreign Corrupt Practices Act, the United Kingdom’s Bribery Act, and China’s Law Against Unfair Competition.
There were no incidents regarding bribery or corruption in fiscal 2016.
- Transparency International: An international NPO that acts to prevent corruption, especially bribery.
- Corruption Perception Index: An index produced by Transparency International (TI) which surveys and numerically ranks the level of corruption in relations between the public and private sectors by country.
Compliance with Antitrust Laws
Formulating antitrust law policy and undertaking education in accordance with the laws and business environment in each region
Antitrust law measures have been designated as a Konica Minolta group-wide priority in the Group’s annual compliance policy. The Group Compliance support office and the regional compliance coordinators in Europe, North America, China, and Southeast Asia have taken the lead in formulating policies aligned with the laws and business environments in each region and providing ongoing education.
So far, the principle initiatives included awareness raising about antitrust laws in education programs for employees at each level, education for company presidents and sales department general managers in Europe, and education about the Subcontract Act, which is a complementary law of the Antimonopoly Act, for production departments in Japan.
In fiscal 2016, there were no problems related to antitrust laws.
Export Control for International Peace and Security
Practicing strict export control to maintain international peace and security
Today there is heightened concern over the proliferation of weapons of mass destruction and terrorist attacks. Japan's Foreign Exchange and Foreign Trade Control Law regulates the trade not only of weapons, but also of goods and technology that could be used to create weapons. When exporting goods, such as products or parts, or technology, companies are required: (1) to determine whether or not it is an advanced technology or goods that could be used for weaponry as listed under international agreements (technical classification); and (2) to check the users and the intended use for any risk of its being used for the development or manufacture of weapons of mass destruction (transaction screening).
To meet such requirements, the Konica Minolta Inc. has established its own Export Control Code for Security Purposes, and has created an export control system. To implement them strictly, in addition to careful technical classification and transaction screening, Konica Minolta Inc. conducts training of employees and internal audits on export contro.
Konica Minolta has established a group-wide tax policy.
The Konica Minolta Group Tax Policy has been established in order to contribute to the development of local communities by ensuring that we properly fulfill the duty to pay taxes related to our business operations.
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior as its global standard for the disclosure of useful and reliable information.
In its advertising, Konica Minolta gives first priority to compliance with the relevant laws and industrial regulations in each region of the world. Beyond the basic laws, the company endeavors to conduct fair and proper advertising, taking into account the voluntary restrictions and advertising standards that apply in each of its business fields, as well as respecting public morality and the viewpoints of stakeholders.
For example, laws and standards that the company observes in Japan include regulations governing advertisements such as the Act against Unjustifiable Premiums and Misleading Representations, the Standards for the Representation of Copiers and Multi-Function Printers of the Japan Business Machine and Information System Industries Association, the Code of Ethical Practice of the Japan Advertisers Association, and screening standards for various media.
In fiscal 2016, there were no infractions of the Act against Unjustifiable Premiums and Misleading Representations.