Putting Compliance into Practice
Practicing Compliance Based on the Charter of Corporate Behavior
Based on the Konica Minolta Group Charter of Corporate Behavior, the company identifies important compliance issues by considering the expectations of society, the degree of impact on the company and society, and the possibility of occurrence. The issues identified are addressed as priorities.
Implementing the corruption prevention measures required for global business transactions
Along with economic globalization, the need for anti-corruption measures has increased, and relevant regulations are being strengthened not only within individual countries, but also for international commercial transactions. The guidelines for preventing corruption are set forth under Section 2, “Fair and Transparent Corporate Activities,” in the Konica Minolta Group Guidance for the Charter of Corporate Behavior. They include a prohibition on extorting gifts and entertainment, a prohibition on soliciting or accepting bribes, and a ban on any contact with organized criminal elements. As in the year before, in fiscal 2017, preventing corruption was again designated as a Konica Minolta group-wide priority issue in the Group’s annual compliance promotion plan. In cooperation with the regional compliance coordinators, the Group compliance support office provided anti-corruption education to relevant employees at Konica Minolta, Inc. and its subsidiaries worldwide, in line with the laws and practices in the countries concerned. This initiative will be continued in the future. Reports on the progress of compliance promotion are regularly submitted to the Chief Compliance Officer, including the status of anti-corruption education, as well as anti-corruption issues and risks.
Other principal efforts indicate what kinds of gifts and entertainment would violate the Charter of Corporate Behavior by posting on the company’s intranet an Anti-Corruption, Anti-Bribery Policy document in North America, specific guidelines on gifts and entertainment stated in the Compliance Manual in China, and anti-corruption guidelines in Japan, which were specifically prepared for employees in their respective countries. Konica Minolta will continue to promote practical anti-corruption measures in line with the relevant laws in each country, exemplified by the US Foreign Corrupt Practices Act, the UK Bribery Act, and China’s Law Against Unfair Competition.
There were no incidents regarding bribery or corruption in fiscal 2017.
Compliance with Antitrust Laws
Formulating antitrust law policy and undertaking education in accordance with the laws and business environment in each region
Konica Minolta recognizes that when violations of an antitrust law occur, the impact on companies, the economy and society is extremely serious. Section 2, "Fair and Transparent Corporate Activities," in the Konica Minolta Group Guidance for the Charter of Corporate Behavior stipulates requirements for compliance with antitrust laws in relevant countries and regions, and for fairness and transparency in transactions between companies. Antitrust law measures have again been designated as a Konica Minolta group-wide priority in the Group's fiscal 2017 compliance promotion plan, as in the previous year. The Group compliance support office and the regional compliance coordinators have taken the lead in providing education to relevant employees at Konica Minolta, Inc. and its subsidiaries worldwide, in line with the laws and business environment in each region.
This initiative will be continued in the future. Reports on the progress of compliance promotion are regularly submitted to the Chief Compliance Officer, including the status of education on antitrust law measures, as well as antitrust law issues and risks.
The principal initiatives in fiscal 2017 were to provide education (e-learning) on the Subcontract Act, which is a complementary law of Japan's Antimonopoly Act, for all persons involved in transactions of production goods at production departments in Japan.
In fiscal 2017, there were no problems related to antitrust laws.
Export Control for International Peace and Security
Practicing strict export control to maintain international peace and security
Today there is heightened concern over the proliferation of weapons of mass destruction and terrorist attacks. Accordingly, as a member of the international community, the government of Japan participates in international treaties and regimes such as the Nuclear Nonproliferation Treaty and the Wassenaar Arrangement and has reflected their rules to be observed in Japan's Foreign Exchange and Foreign Trade Control Law. This law regulates the trade not only of weapons, but also of goods and technology that could be used to produce weapons. It specifies that companies are required: (1) to determine whether or not it is an advanced technology or goods that could be used for weaponry as listed under international agreements (technical classification); and (2) to check the users and the intended use for any risk of its being used for the development or manufacture of weapons of mass destruction (transaction screening).
Konica Minolta has established an Export Control Code for Security Purposes and created an export control system in group companies in Japan, and it carries out strict technical classification of products and transaction screening to ensure adherence to the Foreign Exchange and Foreign Trade Control Law. In addition, Konica Minolta systematically provides security export control training to employees and conducts internal audits on security export control operations.
Konica Minolta has established a group-wide tax policy.
The Konica Minolta Group Tax Policy has been established in order to contribute to the development of local communities by ensuring that we properly fulfill the duty to pay taxes related to our business operations.
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior as its global standard for the disclosure of useful and reliable information.
In its advertising, Konica Minolta gives first priority to compliance with the relevant laws and industrial regulations in each region of the world. Beyond the basic laws, the company endeavors to conduct fair and proper advertising, taking into account the voluntary restrictions and advertising standards that apply in each of its business fields, as well as respecting public morality and the viewpoints of stakeholders.
For example, laws and standards that the company observes in Japan include regulations governing advertisements such as the Act against Unjustifiable Premiums and Misleading Representations, the Standards for the Representation of Copiers and Multi-Function Printers of the Japan Business Machine and Information System Industries Association, the Code of Ethical Practice of the Japan Advertisers Association, and screening standards for various media.
In fiscal 2017, there were no infractions of the Act against Unjustifiable Premiums and Misleading Representations.