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Occupational Safety and Health

Occupational Safety and Health Management System

Carrying Out Initiatives under a Joint Labor-Management Safety and Health Committee

Each site in the Konica Minolta Group in Japan as well as Group production companies has established a Joint Labor-Management Safety and Health Committee that meets once a month as an organization to promote enhancement of occupational safety and health. The committee is composed of, in accordance with the law, a general health and safety, a safety manager, a health manager, and an industrial physician as well as members from the company and labor union. Half of the members are appointed based on the labor union’s recommendations. Also, a meeting of personnel responsible for health and safety is held quarterly with the persons responsible for promoting safety and health in each business division, the chairperson of the Safety and Health Committee at each site, and an industrial physician, in order to conduct policymaking for and check the progress of safety and health promotion measures. Additionally, safety and health management in business promotion is carried out in the form of a Safety and Health Promotion Committee in each business division. When major safety and health problems or concerns are identified, they are reported immediately to the Group safety and health manager and instructions for correction and countermeasures are issued to the Group Secretariat. The Secretariat considers/examines the content and works with the relevant division to implement it and then disseminate it throughout the Group.
All Group companies in Japan and the Group’s main production companies outside Japan have adopted an occupational health and safety management system. Some Group companies have obtained external certification, including OHSAS 18001. On an employee-number basis, 16 percent of the entire Group worldwide has acquired external certification (as of September 30, 2015).

Konica Minolta Group Occupational Safety and Health Management System

The meeting of persons responsible for safety, health, and disaster prevention consists of the Group Safety and Health Promoter (manager of General Affairs Division), an industrial physician representative, the chairpersons of Safety and Health Committees at each business site, the persons responsible for promoting safety and health in each business division, and the Group Secretariat (General Affairs Division).
The Safety and Health Promotion Committees in each business division and the Safety and Health Committees at each business site carry out initiatives cooperatively in terms of both business promotion management and site management.
Externally Certified Health and Safety Management Systems in the Konica Minolta Group
Company Date Valid through Standard
Konica Minolta Supplies Manufacturing Co., Ltd. 17-Jan--2011 16-Jan--2017 JISHA OSHMS Standards
Konica Minolta Optical Products (SHANGHAI) Co., Ltd. 10-Nov-2009 10-Nov-2018 OHSAS 18001:2007
Konica Minolta Business Technologies (Dongguan) Co., Ltd. 27-Nov-2012 27-Nov-2018 OHSAS 18001:2007
Konica Minolta Opto (Dalian) Co., Ltd. 11-Dec-2014 10-Dec-2017 GB/T 28001-2011 /
OHSAS 18001:2007
Konica Minolta Business Technologies (Malaysia) Sdn. Bhd. 26-Jan-2015 27-Jan-2018 OHSAS 18001:2007

Preventing Accidents During Working Hours

Strengthening and Continuously Carrying Out Risk Reduction Efforts to Prevent Occupational Accidents

The Konica Minolta Group carries out a variety of measures to prevent accidents from occurring during working hours with the goals of zero serious accidents*1 and an accident frequency rate*2 of 0.1. With the occupational safety and health management system (OSHMS) and the organization of safety and health committees serving as the cornerstones, the Group works through the PDCA cycle, focusing on general risk management to deal with business changes and varied daily activities.

Konica Minolta’s Safety and Health Initiatives

In fiscal 2015, there was one serious accident*1, the accident frequency rate*2 was 0.23 in Japan and 0.44 outside Japan, and the accident severity rate*3 was 0.0004 in Japan and 0.0103 outside Japan. (The boundary changed for fiscal 2015, since the companies subject to management outside Japan were expanded to include all Group companies in China besides production sites. Were the boundary the same as until fiscal 2014, the frequency rate would have been 0.49 and the severity rate would have been 0.0119.)
The trend of accidents in recent years within the Group in Japan shows that accidents of action, resulting from the actions and motions of people, such as falls, sprains and collisions while walking, and lower back pain, account for around 50 percent of accidents. Use of video-based teaching materials produced in-house to foster sensitivity to danger and safety awareness in individuals is being promoted as a preventive measure. In regard to cutting accidents, which account for about 20 percent, safety rulers for cutter work were improved and produced in-house, and measures were taken at the same time to improve work efficiency.
There was a fire caused by an explosion at a Group company’s production site in China, which was a serious accident that resulted in absence from work of nine employees and three external contractors. There were no deaths or injuries that caused residual disability. The results of an investigation identified the cause of the accident as a leak of combustible refrigerant gas from a cooling device used for air conditioning. In response, the company implemented equipment safety measures such as switching to non-combustible refrigerants and strengthening its general management system. Measures to prevent a similar accident were rolled out group-wide.

Serious accidents:
1. Death, diseases that require or may require long-term care, injuries that cause or may cause disabilities, and specific communicable diseases
2. Accidents that cause three or more employees at one time to suffer on-the-job death, injuries or diseases (including accidents that do not cause absence from work)
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Boundary: Employees and temporary employees at Konica Minolta, Inc. and Group companies in Japan
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees

Boundary: Employees and temporary employees at Konica Minolta, Inc. and Group companies in Japan
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Companies in China and Malaysia (through fiscal year 2014)
Employees and temporary employees at Group companies in China and production companies in Malaysia (fiscal year 2015)

Boundary: Employees and temporary employees at major production companies in China and Malaysia (through fiscal year 2014)
Employees and temporary employees at a Group companies in China and production companies in Malaysia (fiscal year 2015)
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Number of fatal accidents during work
  FY2013 FY2014 FY2015
Group employees*1 0 0 0
Contract workers*2 0 0 0
Regular employees and temporary employees at sites in Japan and production sites outside Japan
Contract workers at production sites in Japan

Providing Safety Training

In and outside Japan, the Konica Minolta Group provides all employees with safety training when they are hired and when tasks are modified. Individual training, such as refresher training for persons with qualifications and safety experience training at production sites in China, is also conducted. The safety management training provided to all managers of Konica Minolta in 2014 as a measure to increase managers’ awareness of safety management is going to be made a regular part of training in the future. Additionally, specialized safety training, such as training in hazardous materials safety based on the Fire Service Act, training in chemical substances safety, training in high-pressure gas safety, and training in machinery and equipment safety, is conducted in each workplace that needs it.

Increasing Safety Awareness

Video-based teaching materials for safety training are used to increase danger sensitivity using case studies of action accidents that actually occurred within the Group. Company safety personnel produced these teaching materials, which effectively evoke safety awareness in employees by explaining the situations and causes of as well as countermeasures to accidents recreated in dramatizations by employees.
Also, the safety culture of workplaces was visualized through a safety and health awareness survey consisting of 30 questions, and the strengths and weakness of the safety culture were shared with workplace members.
A “Safety Derby” also took place in which workplaces competed with each other for points earned for the number of times safe behavior was practiced and the number of times reminders were given about unsafe behavior. This was part of efforts to encourage mutual awareness-building among employees, improve communication, and foster a safety culture in workplaces.

DVD of videos for safety training

Training to Prevent Accidents from Becoming Serious

With a view toward making equipment inherently safe, Konica Minolta is continuing and expanding risk assessments and working together with operators at production sites to make equipment improvements. Also, since fiscal 2014 it has been providing safe work refresher training to personnel with work qualifications, in order to prevent accidents involving crane slinging, which is the operation that most easily resulted in in past accidents causing lost work time.

Safe work refresher training

Safety Dojo in China

At three production sites in China, Konica Minolta has stepped up the use of a Safety Dojo, an initiative that it began in fiscal 2014 with the purpose of preventing accidents by allowing employees to experience the fear of accidents through simulated experience of mock accidents involving being pinched or dragged into machinery, losing one’s footing on stairs, and falling.

Safety experience training at a production site in China

Map of Traffic Accident Near Misses to Eliminate Commuting Accidents (Voluntary Activity)

Each site in Japan makes and shares maps of dangerous spots where employees have indicated that they had near misses near the site when commuting, with the aim of eliminating commuting accidents. By encouraging employees to avoid dangerous spots and, when they cannot be avoided, to be extra vigilant at those locations, some sites were able to reduce the number of commuting accidents to a tenth that of the previous fiscal year. This turned out to be a fruitful voluntary safety promotion activity, as the process of making the maps also resulted in new realizations and higher awareness of traffic safety.

Strengthening Safety Management

Strengthening Safety Management through the Konica Minolta Group’s Globalization and by Responding to Business Changes

Meetings of Personnel Responsible for Health and Safety in China

Since fiscal 2014, Konica Minolta has been strengthening safety and health, including health management, by holding regular meetings of personnel responsible for health and safety in China at all affiliate companies, including companies involved in production, sales, development, and their overall administration. The meetings were held twice in fiscal 2015. The benefits obtained included sharing of the current safety and health status and initiatives of each company, making requests to Konica Minolta for support with equipment safety measures, discussion of issues such as the health challenges of expatriate personnel resulting from differences in lifestyle habits, climate, and environment, and making resolutions on policies and measures for improvement.

Strengthening Overall Risk Management

Overall risk management is a system for comprehensively assessing and reducing the risks that could result from new equipment, chemical substances, personnel, and procedures when business changes are made. Going beyond the conventional risk assessment of new equipment to make equipment inherently safe, trial runs using model cases were conducted repeatedly to strengthen the system and structure of risk assessments from a wide range of considerations, including health problems caused by chemical substances and fires caused by explosions.

Overall Risk Management Associated with Operation of New Plant

At a production plant in Malaysia, the Group Safety and Health Secretariat, production control department, and the plant’s production site staff worked together to identify and reduce risks in new equipment and to carry out voluntary activities to increase professionalism and safety awareness based on the setup of a model workplace. The plant is conducting digital manufacturing under a system undergirded with safety measures.

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