Initiatives to Increase the Health of Employees
Konica Minolta's Approach
Background and Issues
Konica Minolta also recognizes that ensuring employees' mental and physical health is a critical management issue, given the growing social problems of higher risk of lifestyle diseases and people having to leave work due to mental health issues.
Today's society is witnessing the rising risk of lifestyle diseases and an increase in the number of people taking leaves of absence from work due to mental health problems. Konica Minolta management gives high priority to supporting employees' efforts to lead physically and mentally healthy lives.
Konica Minolta aims to create workplaces where all employees enjoy good physical and mental health and can continue to work with vitality. It does this by fostering a "health-first" culture.
Promoting health management
- Minimizing the number of individuals with health risks
Reducing the number of people with high physical health risk by 40%
Reducing the number of people absent for mental health reasons by 40%
- Promoting the health movement
Being in the top 10% of major companies in Japan for health management
Promoting Sound Management through the Fostering of a Culture Committed to “Health-First”
Striving to create workplaces where employees can work with enthusiasm
Konica Minolta recognizes that the health of its employees is the foundation for everything, and it has issued a statement on health, the Konica Minolta Group Health Declaration, which advocates the idea of promoting sound management (health management) through the fostering of a culture committed to putting health first.
Based on this declaration, it is enthusiastically implementing health-promoting measures while planning and promoting policies under a single management structure (collaborative health) so that the best use can be made of the company resources and its Health Insurance Association.
In order to achieve the principles of the Health Declaration, Konica Minolta established the Health Challenge 2019, a new medium-term plan that started in fiscal 2017 and carries on from the three-year medium-term health plan, Health KM2016, which ran from fiscal 2014 to fiscal 2017. The new plan's priority will be a lifestyle modification (fostering a "health movement") by minimizing the number of persons with health risks and making their health status visible.
Moreover, with the aim of expanding initiatives covering employees of Group companies outside Japan, the company has created a Chinese version of the Konica Minolta Group Health Declaration in an effort to raise health awareness among local employees in China, where the Group's major production sites are located.
Minimizing the Number of Persons with Health Risks
Konica Minolta segments employees with health risks into those with physical risks and those with mental risks and implements countermeasures aimed at achieving reduction targets set for both groups. In terms of physical health risks, since fiscal 2014, Konica Minolta has been expanding to affiliated Group companies in Japan its efforts to reduce potential health risks among employees, an activity which had previously been made only at Konica Minolta, Inc. Industrial health staff have been deployed to assist with individual consultation for this initiative. Through these heightened efforts, the company aims to reduce the number of persons with health risks throughout the Konica Minolta Group.
As a result, the number of employees with high physical health risk at Konica Minolta, Inc. was down 74% in fiscal 2017 compared to fiscal 2013. The growth rate for lifestyle disease health costs per employee was held to levels that are three percentage points below the average in the National Federation of Health Insurance Societies (NFHIS) data when comparing the same periods. Even as hospitalization costs rose 47% in the NFHIS data, they fell 17% for employees of Konica Minolta, Inc., and this can be attributed to the effect of measures to prevent lifestyle diseases from progressing.
In fiscal 2017, 99.1% of employees at Konica Minolta, Inc. took the regular health checkup. Of those, 64.7% were diagnosed with some kind of health issue, 21.4% of employees were over the standard value for BMI, and 4.7% of employees were at a level requiring treatment or a detailed examination for blood pressure, blood sugar, or lipids. Industrial health staff gave appropriate guidance to employees who exhibited health risks, presented them with the risk of future illness using a figure calculated from individual health check-up data, and strongly encouraged those needing a visit to hospital (i.e., those requiring treatment or a detailed examination) to get one. As a result, in fiscal 2017 the hospital examination rate was 81.5%.
Additionally, specified health checkups for the prevention of lifestyle-related diseases are given every year to employees of the Konica Minolta Group in Japan and their dependents. Based on the results, health guidance is provided to encourage people to make improvements and lead healthier lives. Assisted by these efforts, the percentage of persons needing specified health guidance out of all persons who received a specified health check throughout the entire Konica Minolta Group in Japan was 15.1% in fiscal 2017, down from 20.2% in fiscal 2009.
|Specified health checkups||Specified health guidance|
Furthermore, optional exams leading to the early detection of various diseases such as cancers are made available to those who are interested.
|Area examined||Examination rate|
(Scope: All employees of the Konica Minolta Group in Japan)
Regarding mental health risks, a stress check has been given twice a year to all employees since fiscal 2012, with the examination rate holding at around 95% each time. Employees utilize the stress check results in self-care. Also, since fiscal 2013 analytical results for each workplace have been fed back to the managers, and improvements have been planned and implemented in high-stress workplaces.
Additionally, Konica Minolta, Inc. introduced a rehabilitation work program for employees returning to work after taking time off due to poor mental health in fiscal 2012. The program includes a minimum of three interviews—with an industrial physician, a superior in one’s workplace, and an HR professional. This is designed to ensure good follow-up with these employees during the rehabilitation work period, which lasts a maximum of three months.
As a result, as of April, 2018 the number of employees at Konica Minolta, Inc. on a leave of absence for mental health reasons was 53% below the 2013 April level.
Measures to Address Overwork
Konica Minolta, Inc. is committed to preventing health problems caused by overwork. Since 2007, in order to prevent monthly overtime from exceeding 80 hours or more hours, the company has been sending guidance on reducing overtime via email to employees and their supervisors when the employees’ overtime work has exceeded 40 hours or more hours.
When employees have logged more than 80 hours of overtime in a month, they are required to have a medical checkup administered by an industrial physician during the following month to ensure their health. Their supervisor is required to submit a work improvement plan in a thoroughgoing effort to prevent employees from working long hours two months in a row.
Furthermore, as of 2016 the health checkup standards have been revised. Now, employees who have logged 60 or more hours of monthly overtime three months in a row are also required to have medical checkup administered by an industrial physician and to submit a work improvement plan. Employees who logged 45 or more hours of overtime in the previous month can opt to have a medical checkup. In these ways, Konica Minolta is improving the prevention of health problems caused by overwork.
As a result of these countermeasures, the number of employees (total annual number) requiring checkups from an industrial physician due to long work hours decreased 27% to 585 in fiscal 2017, down from 805 in fiscal 2016.
Preventing Infectious Disease
As part of the initiatives to increase the health of employees, Konica Minolta is promoting preventive measures against infectious disease. In Japan, the Group provides information on flu prevalence and calls on employees to get a flu vaccination. It also provides information on malaria, hepatitis, HIV, and other infectious diseases to employees transferred to posts outside Japan and their accompanying family members as well as to employees going on a foreign business trip.
In addition, chest X-rays in health checkups are used for the early detection of tuberculosis infection, and measures are taken in an effort to prevent such infection.
Promoting Health through Visualization of the Level of Employees’ Health
Konica Minolta has established indicators that show the level of employees' health visualizing the daily lifestyle increases in health awareness. The Group in Japan has also implemented assistance programs aimed at promoting health in an effort to raise the level of employees' health.
Group-wide in Japan, it holds walking events in which teams compete against each other in order to instill exercise and walking habits among employees; holds exercise workshops with outside instructors; offers healthy menu choices in cafeterias; holds seminars led by nationally registered dieticians with the aim of improving eating habits and raising awareness; among various other activities. In addition, in April 2014 Konica Minolta opened a website to help promote employees' health. Employees in Japanese group companies can use this website to read the past results of periodic health checkups, set activity goals, and input daily performance. The company also disseminates health information through the website to support employees' autonomous advancement of health.
Moreover, as a measure against passive smoking, Konica Minolta has cut back on indoor smoking areas, moved indoor smoking areas outside and holds no-smoking days on the premises. In addition, the company recommends that smokers participate in smoking cessation support programs.
As a result of health-improvement efforts, the percentage of employees with a habit of walking at least one hour per day in fiscal 2017 increased 2% over fiscal 2014 to 29.4% in fiscal 2017. In addition, the smoking rate fell 2.5% to 19.1% in fiscal 2017.
An analysis of survey results to determine the main causes behind presenteeism* showed that measures addressing back problems, individual guidance from experts for people with sleep problems and mental health measures had reduced loss due to presenteeism per employee (monthly average) from 68,398 yen in fiscal 2016 to 61,115 yen in fiscal 2017.
*Presenteeism refers to productivity loss resulting from health problems.
Konica Minolta Included in Health and Productivity Stock Selection
Japan's Ministry of Economy, Trade and Industry and the Tokyo Stock Exchange selected Konica Minolta, Inc. for the Health & Productivity Stock Selection 2018 that they conduct together. Konica Minolta was selected for the electronics equipment category for its ideas, system, and efforts aimed at health management.
As part of an effort by the government to extend the nation's lifespan through healthy lifestyles, this selection encourages health management initiatives by recognizing listed companies that value and implement employee health programs from a business perspective and by introducing them to investors as attractive investment destinations. Companies are categorized into 33 industries, and one company is selected from each category.