Initiatives to Increase the Health of Employees
Konica Minolta's Approach
Background and Issues
Konica Minolta also recognizes that ensuring employees’ mental and physical health is a critical management issue, given the growing social problems of higher risk of lifestyle diseases and people having to leave work due to mental health issues.
The company aims to create a workplace where every employee can work with peace of mind and energy by promoting healthy habits and a safe environment.
Key Measures and KPIs
Promoting health management
- Preventing illness resulting in absences
- Reducing number of employees with health risks
Promoting Sound Management through the Fostering of a Culture Committed to “Health-First”
Striving to create workplaces where employees can work with enthusiasm
Konica Minolta recognizes that the health of its employees is the foundation for everything, and it has issued a statement on health, the Konica Minolta Group Health Declaration, which advocates the idea of promoting sound management (health management) through the fostering of a culture committed to putting health first.
Based on this declaration, it is enthusiastically implementing health-promoting measures while planning and promoting policies under a single management structure (collaborative health) so that the best use can be made of the company resources and its Health Insurance Association.
In order to realize the ideas advocated in the Health Declaration, Konica Minolta established the three-year medium-term health plan, Health KM2016. The Group is working with the priority policies of minimizing the number of people with health risks and increasing health awareness through the visualization of employees’ level of health.
As of April 1, 2017, there were 43 employees on sick leave. The company aims to reduce the number of new cases of employees taking sick leave through various measures, helping to improve the overall health of employees.
Moreover, with the aim of expanding initiatives covering employees of Group companies outside Japan, the company has created a Chinese version of the Konica Minolta Group Health Declaration in an effort to raise health awareness among employees in China, where the Group’s major production sites are located.
Minimizing the Number of Persons with Health Risks
Konica Minolta segments employees with health risks into those with physical risks and those with mental risks and implements measures aimed at achieving reduction targets set for both groups.
In terms of physical health risks, since fiscal 2014, Konica Minolta has been expanding to affiliated Group companies in Japan its efforts to reduce potential health risks among employees, an activity which had previously been made only at Konica Minolta, Inc. Industrial health staff have been deployed to assist with individual consultation for this initiative. Through these heightened efforts, the company aims to reduce the number of persons with health risks throughout the Konica Minolta Group.
In fiscal 2016, 99.8% of employees at Konica Minolta, Inc. took the regular health checkup. Of those, 62.1% were diagnosed with some kind of health issue, 20.8% of employees were over the standard value for BMI, and 4.3% of employees were at a level requiring treatment or a detailed examination for blood pressure, blood sugar, or lipids. Industrial health staff gave appropriate guidance to employees who exhibited health risks, presented them with the risk of future illness using a figure calculated from individual health check-up data, and strongly encouraged those needing a visit to hospital (i.e., those requiring treatment or a detailed examination) to get one. As a result, in fiscal 2016 the hospital examination rate was 84.5%.
Additionally, specified health checkups for the prevention of lifestyle-related diseases are given every year to employees of the Konica Minolta Group in Japan and their dependents. Based on the results, health guidance is provided to encourage people to make improvements and lead healthier lives. Assisted by these efforts, the number of persons needing specified health guidance throughout the entire Konica Minolta Group in Japan was down 3.9% in fiscal 2016 from the fiscal 2015 level.
|Specified health checkups||Specified health guidance|
Furthermore, optional exams leading to the early detection of various diseases such as cancers are made available to those who are interested.
|Area examined||Examination rate|
(Scope: All employees of the Konica Minolta Group in Japan)
Regarding mental health risks, a stress check has been given twice a year to all employees since fiscal 2012, with the examination rate holding at around 95% each time. Employees utilize the stress check results in self-care. Also, since fiscal 2013 analytical results for each workplace have been fed back to the managers, and improvements have been planned and implemented in high-stress workplaces.
Additionally, Konica Minolta, Inc. introduced a rehabilitation work program for employees returning to work after taking time off due to poor mental health in fiscal 2012. The program includes a minimum of three interviews—with an industrial physician, a superior in one’s workplace, and an HR professional. This is designed to ensure good follow-up with these employees during the rehabilitation work period, which lasts a maximum of three months.
As a result, as of April 1, 2017 the number of employees at Konica Minolta, Inc. on a leave of absence for mental health reasons was 30.9% lower than on April 1, 2013. In addition, the number of employees taking time off for a second time due to poor mental health in fiscal 2016 was 54% below the fiscal 2011 level.
Measures to Address Overwork
Konica Minolta, Inc. is committed to preventing health problems caused by overwork. Since 2007, in order to prevent monthly overtime from exceeding 80 hours or more hours, the company has been sending guidance on reducing overtime via email to employees and their supervisors when the employees’ overtime work has exceeded 40 hours or more hours.
When employees have logged more than 80 hours of overtime in a month, they are required to have a medical checkup administered by an industrial physician during the following month to ensure their health. Their supervisor is required to submit a work improvement plan in a thoroughgoing effort to prevent employees from working long hours two months in a row.
Furthermore, as of 2016 the health checkup standards have been revised. Now, employees who have logged 60 or more hours of monthly overtime three months in a row are also required to have medical checkup administered by an industrial physician and to submit a work improvement plan. Employees who logged 45 or more hours of overtime in the previous month can opt to have a medical checkup. In these ways, Konica Minolta is improving the prevention of health problems caused by overwork.
Preventing Infectious Disease
As part of the initiatives to increase the health of employees, Konica Minolta is promoting preventive measures against infectious disease. In Japan, the Group provides information on flu prevalence and calls on employees to get a flu vaccination. It also provides information on malaria, hepatitis, and other infectious diseases to employees transferred to posts outside Japan and their accompanying family members as well as to employees going on a foreign business trip.
In addition, chest X-rays in health checkups are used for the early detection of tuberculosis infection, and measures are taken in an effort to prevent such infection.
Promoting Health through Visualization of the Level of Employees’ Health
Konica Minolta has established indicators that show the level of employees’ health. Visualizing the level of health increases health awareness. The Group in Japan has also implemented assistance programs aimed at promoting health in an effort to raise the level of employees’ health.
Specifically, it holds walking events in which teams compete against each other in order to instill exercise and walking habits among employees; holds exercise workshops with outside instructors; offers healthy menu choices in cafeterias; holds seminars led by nationally registered dieticians with the aim of improving eating habits and raising awareness; among various other activities. In addition, in April 2014 Konica Minolta opened KENPOS, a health promotion website to help promote employees’ health. Employees in the Japanese group companies can use this website to read the results of periodic health checkups, set activity goals, and input daily performance. The company also disseminates health information through the website to support employees’ autonomous advancement of health. (In fiscal 2016, there were 2,246 users of KENPOS on a monthly average basis, for a utilization rate of 16%.)
In fiscal 2016, 28.7% of employees at Konica Minolta, Inc. made a habit of exercising, such as walking or some other physical activity, for an hour or more per day. The smoking rate among the employees was 19.9%.
Konica Minolta Included in Health and Productivity Stock Selection for Second Straight Year
For two years running, in 2015 and 2016, Japan’s Ministry of Economy, Trade and Industry and the Tokyo Stock Exchange selected Konica Minolta, Inc. for the Health & Productivity Stock Selection that they conduct together. Konica Minolta was selected for the electronics equipment category for its ideas, system, and efforts aimed at health management.
As part of an effort by the government to extend the nation’s lifespan through healthy lifestyles, this selection encourages health management initiatives by recognizing listed companies that value and implement employee health programs from a business perspective and by introducing them to investors as attractive investment destinations. Companies are categorized into 33 industries, and one company is selected from each category.