KONICA MINOLTA

About Konica Minolta

Giving Shape to Ideas

Human Capital

Managing Occupational Safety and Health

Konica Minolta's Approach

Background and Issues

Workplace accidents put employee safety at risk. They can also affect the neighboring environment, and if serious enough, they can even threaten business continuity itself.

Vision

Based on its commitment to "safety first," Konica Minolta seeks to foster a culture of occupational safety and health that places a premium on top management engagement and employee awareness.

Key Measures and KPIs

Preventing occupational accidents

  • Serious accidents*1: 0
  • Frequency rate of accidents causing absence from work*2: 0.1 or less
*1 Serious accidents:
(1) Death, disease requiring a long recovery period (or the possibility thereof), an injury resulting in a disability (or the possibility of a disability thereof), or a specific contagious disease;
(2) an accident resulting in the death or injury of three or more workers during work at one point or the contraction of a disease (including accidents not accompanied by lost worktime)
*2 Accident frequency rate:
The number of persons absent from work per one million total actual working hours for current employees

Occupational Safety and Health Management System

The basic policy is: "The Konica Minolta Group believes that the very foundation of corporate management is maintaining and improving the safety of workplaces and the health of all employees. We will strive to ensure healthy, safe and supportive workplace environments by implementing occupational safety and health initiatives that emphasize daily preventive activities." Based on this policy, the Group is promoting activities and initiatives with the following basic approach: "promoting continual improvement of occupational safety and health issues based on quantitative evaluation and analysis of effects and impacts, using various types of data on occupational safety and health.

The Konica Minolta Group's safety and health management system is shown in the figure below. Selected by the President and CEO of Konica Minolta, the Group Safety and Health Manager (Executive Officer) appoints the persons responsible for safety and health promotion in each business division, as well as Safety and Health Committee chairpersons at each site. Group meetings of persons responsible for safety, health, and disaster prevention, including an industrial physician, are held, and policy decisions and progress checks are made on measures to promote health and safety. In addition, the company regularly performs internal audits of activity plans and progress at each site and group company, when necessary, such as after an accident, and provides instructions for improvement.

Each site in the Konica Minolta Inc. and group companies in Japan have established a Joint Labor-Management Safety and Health Committee that meets once a month as an organization to promote enhancement of occupational safety and health. The committee is composed of, in accordance with the law, a general health and safety, a safety manager, a health manager, and an industrial physician as well as members from the company and labor union. Half of the members are appointed based on the labor union's recommendations. In addition, safety and health management in business promotion is carried out in the form of a Safety and Health Promotion Committee in each business division. When major safety and health problems or concerns are identified, they are reported immediately to the Group safety and health manager and instructions for correction and countermeasures are issued to the Group Secretariat. The Secretariat considers/examines the content and works with the relevant division to implement it and then disseminate it throughout the Group.

In addition, the company has a complaint handling system concerning occupational health and safety. The system involves the Safety and Health Committees and the Safety and Health Promotion Committees interviewing employees concerning incidents, defect information and improvement proposals. Approximately 50 people across the entire Group are engaged as full-time staff for occupational safety and health.

All group companies in Japan and the group's main production companies outside Japan have adopted an occupational health and safety management system. Some Group companies have obtained external certification, including OHSAS 18001. On an employee-number basis, 14 percent of the entire Group worldwide has acquired external certification (as of March 31, 2017).


Konica Minolta Group Occupational Safety and Health Management System

*1:
The meeting of persons responsible for safety, health, and disaster prevention consists of the Group Safety and Health Promoter (manager of General Affairs Division), an industrial physician representative, the chairpersons of Safety and Health Committees at each business site, the persons responsible for promoting safety and health in each business division, and the Group Secretariat (General Affairs Division).
*2:
The Safety and Health Promotion Committees in each business division and the Safety and Health Committees at each business site carry out initiatives cooperatively in terms of both business promotion management and site management.
Externally Certified Health and Safety Management Systems in the Konica Minolta Group
Company Date Valid through Standard
Konica Minolta Optical Products (SHANGHAI) Co., Ltd. Nov. 10, 2009 Nov. 10, 2018 OHSAS 18001:2007
Konica Minolta Business Technologies (Dongguan) Co., Ltd. Nov. 27, 2012 Nov. 27, 2018 OHSAS 18001:2007
Konica Minolta Opto (Dalian) Co., Ltd. Dec. 11, 2014 Dec. 10, 2017 GB/T 28001-2011 / OHSAS 18001:2007
Konica Minolta Business Technologies (Malaysia) Sdn. Bhd. Jan. 26, 2015 Jan. 27, 2018 OHSAS 18001:2007

Preventing Accidents During Working Hours

Strengthening and Continuously Carrying Out Risk Reduction Efforts to Prevent Occupational Accidents

The Konica Minolta Group carries out a variety of measures to prevent accidents from occurring during working hours with the goals of zero serious accidents*1 and an accident frequency rate*2 of 0.1. With the occupational safety and health management system (OSHMS) and the organization of safety and health committees serving as the cornerstones, the Group works through the PDCA cycle, focusing on general risk management to deal with business changes and varied daily activities.


Konica Minolta’s Safety and Health Initiatives

As a rule, any accidents that occur within the Konica Minolta Group are recorded in an accident database system within 24 hours, and the information is shared.

In fiscal 2016, there were no serious accidents*1, but there were 10 accidents causing absence from work (4 in Japan and 6 overseas), and all the victims were men. The accident frequency rate*2 was 0.13 in Japan and 0.21 outside Japan, and the accident severity rate*3 was 0.001 in Japan and 0.002 outside Japan.

Based on lessons learned from the explosive fire that occurred at a group manufacturing company in China in 2015, the following measures were taken to prevent recurrence: (1) strengthened comprehensive risk management when equipment and materials are newly adopted or changed; (2) strengthened standards for safety assessment and measures to prevent explosive fires; and (3) provided safety guidance at sites. The company has strengthened its mechanisms for safety management concerning hazardous equipment and operations that could lead to serious accidents.

Within the Group in Japan in recent years, the trend of accidents, including minor accidents that do not cause absence from work, shows that accidents resulting from the actions and motions of people, such as falls, sprains and collisions while walking, and lower back pain, account for around 60 percent of accidents. Use of video-based teaching materials produced in-house to foster sensitivity to danger and safety awareness in individuals is being promoted as a preventive measure.

In fiscal 2017, the initiatives to date will be reviewed, and new management indicators are being introduced that rate accidents by type and severity, with reference to the best practices of companies with top safety records. Konica Minolta will actively implement plan-do-check-act (PDCA) cycles by making visual the effectiveness of measures.

*1
Serious accidents:
1. Death, diseases that require or may require long-term care, injuries that cause or may cause disabilities, and specific communicable diseases
2. Accidents that cause three or more employees at one time to suffer on-the-job death, injuries or diseases (including accidents that do not cause absence from work)
*2
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees
*3
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees


Boundary: Employees and temporary employees at Konica Minolta, Inc. and Group companies in Japan
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees


Boundary: Employees and temporary employees at Konica Minolta, Inc. and Group companies in Japan
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees


Companies in China and Malaysia (through fiscal year 2014)
Employees and temporary employees at Group companies in China and production companies in Malaysia (fiscal year 2015)


Boundary: Employees and temporary employees at major production companies in China and Malaysia (through fiscal year 2014)
Employees and temporary employees at a Group companies in China and production companies in Malaysia (fiscal year 2015)
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Number of fatal accidents during work
  FY2014 FY2015 FY2016
Group employees*1 0 0 0
Contract workers*2 0 0 0
*1
Regular employees and temporary employees at sites in Japan and production sites outside Japan
*2
Contract workers at production sites in Japan

Providing Safety Training

The Konica Minolta Group conducts grade-specific employee education both in Japan and overseas. Safety training is provided for all employees at the time of recruitment or task modification, as well as safety training for newly appointed managers and executives, respectively.

In each workplace concerned, the company conducts training in hazardous materials safety based on the Fire Service Act, training in high-pressure gas safety, training in machinery and equipment safety, and so on. Refresher training is given to qualified workers involved in the high-risk handling of heavy objects such as metal casting molds, and chemical safety training is provided to employees handling specified chemical substances, as stipulated by laws and regulations.

Increasing Safety Awareness

Video-based teaching materials for safety training are used to increase danger sensitivity using case studies of action accidents that actually occurred within the Group. Company safety personnel produced these teaching materials, which effectively evoke safety awareness in employees by explaining the situations and causes of as well as countermeasures to accidents recreated in dramatizations by employees.
Also, the safety culture of workplaces was visualized through a safety and health awareness survey consisting of 30 questions, and the strengths and weakness of the safety culture were shared with workplace members.
A “Safety Derby” also took place in which workplaces competed with each other for points earned for the number of times safe behavior was practiced and the number of times reminders were given about unsafe behavior. This was part of efforts to encourage mutual awareness-building among employees, improve communication, and foster a safety culture in workplaces.


DVD of videos for safety training

Training to Prevent Accidents from Becoming Serious

With a view to making equipment inherently safe, Konica Minolta is continuing and expanding risk assessments and working together with operators at production sites to make equipment improvements. Also, since fiscal 2014 it has been providing safe work refresher training to personnel with work qualifications, in order to prevent accidents involving crane slinging, which is the operation that was most likely to result in past accidents causing absence from work.


Safe work refresher training

Safety Dojo in China

At three production sites in China, Konica Minolta has stepped up the use of a Safety Dojo, an initiative that it began in fiscal 2014 with the purpose of preventing accidents by allowing employees to experience the fear of accidents through simulated experience of mock accidents involving being pinched or dragged into machinery, losing one’s footing on stairs, and falling.


Safety experience training at a production site in China

Map of Traffic Accident Near Misses to Eliminate Commuting Accidents (Voluntary Activity)

Each site in Japan makes and shares maps of dangerous spots where employees have indicated that they had near misses near the site when commuting, with the aim of eliminating commuting accidents. By encouraging employees to avoid dangerous spots and, when they cannot be avoided, to be extra vigilant at those locations, some sites were able to reduce the number of commuting accidents to a tenth that of the previous fiscal year. This turned out to be a fruitful voluntary safety promotion activity, as the process of making the maps also resulted in new realizations and higher awareness of traffic safety.

Strengthening Safety Management

Strengthening Safety Management through the Konica Minolta Group’s Globalization and by Responding to Business Changes

Meetings of Personnel Responsible for Health and Safety in China

Since fiscal 2014, Konica Minolta has been strengthening safety and health, including health management, by holding regular meetings of personnel responsible for health and safety in China at all affiliate companies, including companies involved in production, sales, development, and their overall administration. The meetings were held twice in fiscal 2015. The benefits obtained included sharing of the current safety and health status and initiatives of each company, making requests to Konica Minolta for support with equipment safety measures, discussion of issues such as the health challenges of expatriate personnel resulting from differences in lifestyle habits, climate, and environment, and making resolutions on policies and measures for improvement.

Strengthening Overall Risk Management

Overall risk management is a system for comprehensively assessing and reducing the risks that could result from new equipment, chemical substances, personnel, and procedures when business changes are made. Going beyond the conventional risk assessment of new equipment to make equipment inherently safe, trial runs using model cases were conducted repeatedly to strengthen the system and structure of risk assessments from a wide range of considerations, including health problems caused by chemical substances and fires caused by explosions.

Overall Risk Management Associated with Operation of New Plant

At a production plant in Malaysia, the Group Safety and Health Secretariat, production control department, and the plant’s production site staff worked together to identify and reduce risks in new equipment and to carry out voluntary activities to increase professionalism and safety awareness based on the setup of a model workplace. The plant is conducting digital manufacturing under a system undergirded with safety measures.

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