KONICA MINOLTA

About Konica Minolta

Giving Shape to Ideas

Human Capital

Managing Occupational Safety and Health

Konica Minolta's Approach

Background and Issues

Workplace accidents put employee safety at risk. They can also affect the neighboring environment, and if serious enough, they can even threaten business continuity. Konica Minolta recognizes that preventing workplace accidents and creating workplaces where employees can work safely and confidently is a critical management issue.

Vision

Konica Minolta believes that the foundation of corporate management lies in the maintenance and promotion of workplace safety and health for every employee. The company strives to ensure a healthy, safe and supportive workplace environment by implementing occupational safety and health initiatives that emphasize daily preventive actions.

Key Measures and KPIs

Preventing occupational accidents

  • Serious accidents*1: 0
  • Frequency rate of accidents causing absence from work*2: 0.1 or less (FY2017–2019)
*1 Serious accidents:
(1) Death, disease requiring a long recovery period (or the possibility thereof), an injury resulting in a disability (or the possibility of a disability thereof), or a specific contagious disease;
(2) an accident resulting in the death or injury of three or more workers during work at one point or the contraction of a disease (including accidents not accompanied by lost worktime)
*2 Frequency rate of accidents causing absence from work:
The number of persons absent from work per one million total actual working hours for current employees

Occupational Safety and Health Management System

The basic policy is: "The Konica Minolta Group believes that the very foundation of corporate management is maintaining and improving the safety of workplaces and the health of all employees. We will strive to ensure healthy, safe and supportive workplace environments by implementing occupational safety and health initiatives that emphasize daily preventive activities." Based on this policy, the Group is promoting activities and initiatives with the following basic approach: "promoting continual improvement of occupational safety and health issues based on quantitative evaluation and analysis of effects and impacts, using various types of data on occupational safety and health.” The Occupational Safety and Health Management Regulations aim to ensure the health and safety of everyone working in the Group (officers, employees, contract employees, employees dispatched from an agency, and part-time employees) as well as Group service providers (staff contracted from other companies and commissioned businesses providing services within the Group).

The Konica Minolta Group's safety and health management system is shown in the figure below. Selected by the President and CEO of Konica Minolta, the Group Safety and Health Manager (Executive Officer) appoints the persons responsible for safety and health promotion in each business division, as well as Safety and Health Committee chairpersons at each site. Group meetings of persons responsible for safety, health, and disaster prevention, including an industrial physician, are held, and policy decisions and progress checks are made on measures to promote health and safety. In addition, the company regularly performs internal audits of activity plans and progress at each site and group company, when necessary, such as after an accident, and provides instructions for improvement.

Each site in the Konica Minolta Inc. and group companies in Japan have established a Joint Labor-Management Safety and Health Committee that meets once a month as an organization to promote enhancement of occupational safety and health. The committee is composed of, in accordance with the law, a general health and safety, a safety manager, a health manager, and an industrial physician as well as members from the company and labor union. Half of the members are appointed based on the labor union's recommendations. In addition, safety and health management in business promotion is carried out in the form of a Safety and Health Promotion Committee in each business division. When major safety and health problems or concerns are identified, they are reported immediately to the Group safety and health manager and instructions for correction and countermeasures are issued to the Group Secretariat. The Secretariat considers/examines the content and works with the relevant division to implement it and then disseminate it throughout the Group.

In addition, the company has a complaint handling system concerning occupational health and safety. The system involves the Safety and Health Committees and the Safety and Health Promotion Committees interviewing employees concerning incidents, defect information and improvement proposals. Approximately 50 people across the entire Group are engaged as full-time staff for occupational safety and health.

All group companies in Japan and the group's main production companies outside Japan have adopted an occupational health and safety management system. Some Group companies have obtained external certification, including OHSAS 18001. On an employee-number basis, 11% of the entire Group worldwide has acquired external certification (as of March 31, 2018).


Konica Minolta Group Occupational Safety and Health Management System

*1:
The meeting of persons responsible for safety, health, and disaster prevention consists of the Group Safety and Health Promoter (manager of General Affairs Division), an industrial physician representative, the chairpersons of Safety and Health Committees at each business site, the persons responsible for promoting safety and health in each business division, and the Group Secretariat (General Affairs Division).
*2:
The Safety and Health Promotion Committees in each business division and the Safety and Health Committees at each business site carry out initiatives cooperatively in terms of both business promotion management and site management.
Externally Certified Health and Safety Management Systems in the Konica Minolta Group
Company Date Valid through Standard
Konica Minolta Optical Products (SHANGHAI) Co., Ltd. Nov. 10, 2009 Nov. 10, 2018 OHSAS 18001:2007
Konica Minolta Business Technologies (Dongguan) Co., Ltd. Nov. 27, 2012 Nov. 27, 2018 OHSAS 18001:2007
Konica Minolta Opto (Dalian) Co., Ltd. Dec. 11, 2014 Dec. 7, 2020 GB/T 28001-2011 / OHSAS 18001:2007
Konica Minolta Business Technologies (Malaysia) Sdn. Bhd. Jan. 26, 2015 Jan. 15, 2021 OHSAS 18001:2007

Preventing Accidents During Working Hours

Strengthening and Continuously Carrying Out Risk Reduction Efforts to Prevent Occupational Accidents

The Konica Minolta Group carries out a variety of measures to prevent accidents from occurring during working hours with the goals of zero serious accidents*1 and an accident frequency rate*2 of 0.1. With the occupational safety and health management system (OSHMS) and the organization of safety and health committees serving as the cornerstones, the Group works through the PDCA cycle, focusing on general risk management to deal with business changes and varied daily activities.


Konica Minolta’s Safety and Health Initiatives

As a rule, any accidents that occur within the Konica Minolta Group are recorded in an accident database system within 24 hours, and the information is shared.

In fiscal 2017, there were no serious accidents*1, but there were 12 accidents causing absence from work (7 in Japan and 5 outside Japan); the victims were one woman in Japan and 11 men in and outside Japan. The frequency rate of accidents causing absence from work*2 was 0.22 in Japan and 0.20 outside Japan, and the accident severity rate*3 was 0.006 in Japan and 0.003 outside Japan.

According to the Survey on Industrial Accidents by Japan's Ministry of Health, Labor and Welfare, the average frequency rate of accidents causing absence from work in fiscal 2017 was 1.02 in the Japanese manufacturing industry, and was 0.45 in the Japanese electrical machinery and equipment manufacturing industry. Konica Minolta has been maintaining a rate below this industry average.

In fiscal 2017, group companies in Japan and China, and main manufacturing sites in Asia introduced "Unsafety Marks" as a new safety management indicator tailored to Konica Minolta's business operations. It was created with reference to the best practices of leading manufacturers in terms of safety. Low Unsafety Marks indicates a high level of safety. Each accident including not only those causing absence from work but also those not causing absence from work, commuting accidents and even fires and explosions, is assigned a numerical value based on the type and severity. The values for all the accidents are then totaled to obtain a score for the safety level of a particular company, business unit or site. Based on the company, business unit or site issues made visible via this indicator, safety staff visit the sites concerned in order to identify and analyze the actual causes of the issues. Effective measures such as operating environment improvement and safety education focused on problem points are then implemented with the aim of preventing accidents from occurring or reoccurring. The result for fiscal 2017 more than met the reduction target, which was a 20% reduction from the benchmark of the average annual score for accidents in the Konica Minolta Group from fiscal 2014 to 2016. As a result of safety management based on the Unsafety Marks, the Group was also able to reduce the number of accidents without absence from work.

*1
Serious accidents:
1. Death, disease requiring a long recovery period (or the possibility thereof), an injury resulting in a disability (or the possibility of a disability thereof), or a specific contagious diseases
2. Accidents that cause three or more employees at one time to suffer on-the-job death, injuries or diseases (including accidents that do not cause absence from work)
*2
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees
*3
Frequency rate of accidents causing absence from work: The total number of days absent from work per 1,000 total actual working hours for current employees


Boundary: Employees of Konica Minolta Group Japan, including those dispatched from an agency
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees


Boundary: Employees of Konica Minolta Group Japan, including those dispatched from an agency
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees


Boundary: Figures are for employees of major manufacturing companies in China and Malaysia, including those dispatched from an agency, through fiscal 2014. Employees of Group companies in China and manufacturing companies in Malaysia, including those dispatched from an agency, since fiscal 2015.
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees


Boundary: Figures are for employees of major manufacturing companies in China and Malaysia, including those dispatched from an agency, through fiscal 2014. Employees of Group companies in China and manufacturing companies in Malaysia, including those dispatched from an agency, since fiscal 2015.
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Number of fatal accidents during work
  FY2014 FY2015 FY2016 FY2017
Group regular employees*1 0 0 0 0
Employees dispatched from an agency*1 0 0 0 0
Staff contracted from other companies*2 0 0 0 0
*1
Regular employees and temporary employees at sites in Japan and production sites outside Japan
*2
Contract workers at production sites in Japan

Providing Safety Training

The Konica Minolta Group conducts grade-specific employee education both in Japan and overseas. Safety training is provided for all employees at the time of recruitment or task modification, as well as safety training for newly appointed managers and executives, respectively.

In each workplace concerned, the company conducts training in hazardous materials safety based on the Fire Service Act, training in high-pressure gas safety, training in machinery and equipment safety, and so on. Refresher training is given to qualified workers involved in the high-risk handling of heavy objects such as metal casting molds, and chemical safety training is provided to employees handling specified chemical substances, as stipulated by laws and regulations.

Safety Mental Refresh Education

Beginning in fiscal 2017, Konica Minolta began offering employees and employees dispatched from an agency at Group companies in Japan, as well as employees of related contract companies, a short (five minutes per session) “refresh” course every month. This course reminds employees to be aware and take actions to protect one’s own body oneself—something that people often forget when they get busy. As a result, the Group has been able to reduce the number of accidents during commutes and falls caused by momentary carelessness. The production companies in China provide similar educational content that has been tailored to the conditions of local companies. In addition, companies also provide education based on video materials―case studies on accidents that have occurred in the Group created by the safety personnel―as part of the sites’ ongoing efforts to raises safety awareness.

Safety Dojo Education

Safety Dojo is an initiative that it began in fiscal 2014, primarily at production sites outside Japan, with the purpose of preventing accidents by allowing employees to experience the fear of accidents through simulated experience of mock accidents involving being dragged into rotators, pulled into V belts, or caught in cylinders. This program was expanded to production sites in Japan in fiscal 2017 and there are plans to carry out this program at all production sites in Japan in fiscal 2018.

Traffic Safety Measures and Education Using Drive Recorders

Konica Minolta Japan promotes eco-driving and safe driving by installing drive recorders in all sales cars and monitoring driving conditions. This has succeeded in reducing traffic accidents.
In addition, videos of near misses caught on the drive recorders are shared in traffic safety courses held at Konica Minolta sites throughout Japan as examples that hit close to home. This has been effective in reducing traffic accidents.

Map of Traffic Accident Near Misses to Eliminate Commuting Accidents (Voluntary Activity)

Each site in Japan makes and shares maps of dangerous spots where employees have indicated that they had near misses near the site when commuting, with the aim of eliminating commuting accidents. By encouraging employees to avoid dangerous spots and, when they cannot be avoided, to be extra vigilant at those locations, some sites were able to reduce the number of commuting accidents to a tenth that of the number in fiscal 2016. This turned out to be a fruitful voluntary safety promotion activity, as the process of making the maps also resulted in new realizations and higher awareness of traffic safety. The results of this research were announced at the 76th Japan National Industrial Safety and Health Convention, held on November 8-10, 2017.

*
Japan National Industrial Safety and Health Convention: The Japan Industrial Safety & Health Association (established in 1964 with the aim of improving safety and health and eliminating industrial accidents by encouraging employers to make independent efforts to prevent workplace accidents) holds an annual convention to raise awareness about health and safety. Over 10,000 people involved in corporate health and safety participate from all over Japan in research presentations and case study reports from companies, lectures by experts and others, and symposiums.

Strengthening Safety Management

Strengthening Safety Management through the Konica Minolta Group’s Globalization and by Responding to Business Changes

Meetings of Personnel Responsible for Health and Safety in China

Since fiscal 2014, Konica Minolta has been strengthening safety and health, including health management, by holding regular meetings of personnel responsible for health and safety in China at all affiliate companies, including companies involved in production, sales, development, and their overall administration. The benefits obtained from the meetings included sharing of the current safety and health status and initiatives of each company, making requests to Konica Minolta for support with equipment safety measures, discussion of issues such as the health challenges of expatriate personnel resulting from differences in lifestyle habits, climate, and environment, and making resolutions on policies and measures for improvement.

Strengthening Overall Risk Management on Occupational Safety and Health

Overall risk management on occupational safety and health is a system for comprehensively assessing and reducing the risks that could result from new equipment, chemical substances, personnel, and procedures when business changes are made. Going beyond the conventional risk assessment of new equipment to make equipment inherently safe, Konica Minolta expanded and reinforced a system in which safety experts and on-site officers work together to assess risks from a wide range of perspectives, including health problems caused by chemical substances and fires caused by explosions

Overall Risk Management Associated with Operation of New Plant

At a production plant in Malaysia, the Group Safety and Health Secretariat, production control department, and the plant's production site staff worked together to identify and reduce risks in new equipment and to carry out voluntary activities such as 5S activities and QC Circle activities to increase professionalism and safety awareness based on the setup of a model workplace. The plant is conducting digital manufacturing under a system undergirded with safety measures.

Konica Minolta Kobe Site Wins Fiscal 2017 Hyogo Prefectural Labour Bureau Director Award (Encouragement Award)

The Konica Minolta Kobe site, which manufactures functional film, has been thorough in its safety and health management for many years, improved risk sensitivity through safety and health education, carried out activities aimed at an interactive safety culture (Safety Derby) and reduced potential risks through risk assessments. Employees work together in these activities and have continued to operate the site with no accidents. In 2017, the site was recognized with the Hyogo Prefectural Labour Bureau Director Award (Encouragement Award) by the Ministry of Health, Labour and Welfare and the Hyogo Prefectural Labour Bureau for its high standard of safety and health management, citing its efforts as a model for other companies.

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