KONICA MINOLTA

About Konica Minolta

Giving Shape to Ideas

Human Capital

Managing Occupational Safety and Health

Konica Minolta's Approach

Background and Issues

Workplace accidents put employee safety at risk. They can also affect the neighboring environment, and if serious enough, they can threaten business continuity. Konica Minolta recognizes that preventing workplace accidents and creating workplaces where employees can work safely and confidently is a critical management issue.

Vision

Konica Minolta believes that the foundation of corporate management lies in the maintenance and promotion of workplace safety and health for every employee. The company aims to build a healthy, safe and supportive workplace environment by implementing occupational safety and health initiatives that emphasize daily preventive actions.

Key Measures

Preventing occupational accidents

  • Serious accidents*1: 0
  • Frequency rate of accidents causing absence from work*2 in the three-year period of the Medium-Term Business Plan:
    0.1 or less (FY2017–2019)
    FY2020–2022: Reduce to 0.15 or less by FY2020
    (The details and results of the company's safety promotion activities from fiscal 2017 to 2019 were reviewed along with the accident levels at other companies in the same industry. By backcasting from a goal of 0.1 or less by 2030, a new plan was prepared and a revised target value was set.)
*1 Serious accidents:
(1)Death, disease requiring a long recovery period (or the possibility thereof), an injury resulting in a disability (or the possibility thereof), or a specific contagious disease;
(2) An accident resulting in the death or injury of three or more workers during work at one point or the contraction of a disease (including accidents not accompanied by lost worktime)
*2 Frequency rate of accidents causing absence from work:
The number of persons absent from work per one million total actual working hours for current employees

Occupational Safety and Health Management System

The basic policy is: "The Konica Minolta Group believes that the very foundation of corporate management is maintaining and improving the safety of workplaces and the health of all employees. We will strive to ensure healthy, safe and supportive workplace environments by implementing occupational safety and health initiatives that emphasize daily preventive activities." Based on this policy, the Group is promoting activities and initiatives with the following basic approach: "promoting continual improvement of occupational safety and health issues based on quantitative evaluation and analysis of effects and impacts, using various types of data on occupational safety and health.” The Occupational Safety and Health Management Regulations aim to ensure the health and safety of everyone working in the Group (officers, employees, contract employees, employees dispatched from an agency, and part-time employees) as well as Group service providers (staff contracted from other companies and commissioned businesses providing services within the Group).

The Konica Minolta Group's safety and health management system is shown in the figure below. Appointed by the President and CEO of Konica Minolta, the Group Safety and Health Officer (Executive Officer) recommends the appointment of the persons responsible for safety and health promotion in each business division, as well as the Safety and Health Committee members at each site. Group meetings of persons responsible for safety and health, including an industrial physician, are held, and policy decisions and progress checks are made on measures to promote health and safety. In addition, the company regularly performs internal audits of activity plans and progress at each site and group company, when necessary, such as after an accident, and provides instructions for improvement.

Each site in the Konica Minolta Inc. and group companies in Japan have established a Joint Labor-Management Safety and Health Committee that meets once a month as an organization to promote enhancement of occupational safety and health. The committee is composed of, in accordance with the law, a general health and safety manager, a safety manager, a health manager, and an industrial physician as well as members from the company and labor union. Half of the members are appointed based on the labor union's recommendations. In addition, safety and health management in business promotion is carried out in the form of a Safety and Health Promotion Committee in each business division. When major safety and health problems or concerns are identified, they are reported immediately to the Group safety and health manager and instructions for correction and countermeasures are issued to the Group Safety and Health Management Secretariat. The Secretariat considers/examines the content and works with the relevant division to implement it and then disseminate it throughout the Group.

In addition, the company has a complaint handling system concerning occupational health and safety. The system involves the Safety and Health Committees and the Safety and Health Promotion Committees interviewing employees concerning incidents, information concerning defects and improvement proposals. Approximately 50 people across the entire Group are engaged as full-time staff for occupational safety and health.


Konica Minolta Group Occupational Safety and Health Management System

All group companies in Japan and the Group’s main production companies outside Japan have adopted an occupational safety and health management system. Some group companies have obtained external certification, including OHSAS 18001 and ISO 45001. On an employee-number basis, 14% of the Group’s global workforce is in a worksite that has acquired external certification (as of March 31, 2020).

Externally Certified Health and Safety Management Systems in the Konica Minolta Group
Company Date Valid through Standard
Konica Minolta Optical Products (SHANGHAI) Co., Ltd. Nov. 10, 2009 Mar. 11, 2021 OHSAS 18001:2007
Konica Minolta Business Technologies (Dongguan) Co., Ltd. Nov. 27, 2012 Mar. 12, 2021 OHSAS 18001:2007
Konica Minolta Opto (Dalian) Co., Ltd. Dec. 12, 2011 Dec. 7, 2020 GB/T 28001-2011 / OHSAS 18001:2007
Konica Minolta Business Technologies (Malaysia) Sdn. Bhd. Jan. 16, 2015 Jan. 15, 2021 ISO 45001:2018

Preventing Accidents During Working Hours

Strengthening and Continuously Carrying Out Risk Reduction Efforts to Prevent Occupational Accidents

During the period of the Medium Term Business Plan (FY2017–2019), the Konica Minolta Group’s targets were zero serious accidents*1 and an accident frequency rate*2 of 0.1 or less. During the period of the next business plan (FY2020–2022), the Group will implement a variety of measures to prevent accidents from occurring during working hours, with the goal of reducing the rate to less than 0.15 by fiscal 2022. With the occupational safety and health management system (OSHMS) and the organization of safety and health committees serving as the cornerstones, the Group works through the PDCA cycle, focusing on general risk management to deal with business changes and varied daily activities.


Konica Minolta’s Safety and Health Initiatives

As a rule, any accidents that occur within the Konica Minolta Group are recorded in an accident database system within 24 hours, and the information is shared.

In fiscal 2019, there were no serious accidents.*1 However, there were 13 accidents causing absence from work (involving 4 men and 3 women in Japan and 4 men and 2 women outside Japan). The frequency rate of accidents causing absence from work*2 was 0.23 in Japan and 0.23 outside Japan, and the accident severity rate*3 was 0.0052 in Japan and 0.0023 outside Japan.

According to the Survey on Industrial Accidents by Japan's Ministry of Health, Labor and Welfare, the average frequency rate of accidents causing absence from work in fiscal 2019 was 1.20 in the Japanese manufacturing industry, and was 0.54 in the Japanese electrical machinery and equipment manufacturing industry. Konica Minolta has been maintaining a rate below this industry average.

*1
Serious accidents:
1. Death, disease requiring a long recovery period (or the possibility thereof), an injury resulting in a disability (or the possibility of a disability thereof), or specific contagious diseases
2. Accidents that cause three or more employees at one time to suffer on-the-job death, injuries or diseases (including accidents that do not cause absence from work)
*2
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees
*3
Frequency rate of accidents causing absence from work: The total number of days absent from work per 1,000 total actual working hours for current employees


Boundary: Employees of Konica Minolta Group Japan, including those dispatched from an agency
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees


Boundary: Employees of Konica Minolta Group Japan, including those dispatched from an agency
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees


Boundary: Figures are for employees and temporary staff of Group companies in China and manufacturing companies in Malaysia, including those dispatched from an agency.
Accident frequency rate: The number of persons absent from work per one million total actual working hours for current employees


Boundary: Figures are for employees and temporary staff of Group companies in China and manufacturing companies in Malaysia, including those dispatched from an agency.
Accident severity rate: The total number of days absent from work per 1,000 total actual working hours for current employees

Number of fatal accidents during work
  FY2015 FY2016 FY2017 FY2018 FY2019
Group regular employees*1 0 0 0 0 0
Employees dispatched from an agency*1 0 0 0 0 0
Staff contracted from other companies*2 0 0 0 0 0
*1
Regular employees and temporary employees at sites in Japan and production sites outside Japan
*2
Contract workers at production sites in Japan

In fiscal 2017, the Konica Minolta Group adopted “Unsafety Marks” as a new safety management indicator tailored to Konica Minolta's business operations. It was created with reference to the best practices of leading manufacturers in terms of safety. Each accident including not only those causing absence from work but also those not causing absence from work, commuting accidents and even fires and explosions, is assigned a numerical value based on the type and severity. The values for all the accidents are then totaled to obtain a score for the safety level of a site. Low Unsafety Marks indicates a high level of safety. The purpose is to use this indicator to identify and analyze the causes of accidents, in order to help prevent accidents from occurring or reoccurring. In fiscal 2019, Konica Minolta aimed for a 50% reduction compared to a benchmark average annual unsafety score for accidents in the Konica Minolta Group from 2014 to 2016, but the reduction stood at only 27%.

In fiscal 2020, Konica Minolta reviewed the details and results of its safety promotion activities from fiscal 2017 to 2019, along with the activities and results of other companies in the same industry. Based on the new safety promotion activity plans and measures that were prepared in response, the Unsafety Mark target values will be reset and managed.

Providing Safety Training

The Konica Minolta Group conducts grade-specific employee education both in Japan and overseas. Safety training is provided for all employees at the time of recruitment or task modification, as well as safety training for newly appointed managers and executives, respectively.

In each workplace concerned, the company conducts training in hazardous materials safety based on the Fire Service Act, training in high-pressure gas safety, training in machinery and equipment safety, and so on. Safety training is also given for especially high-risk work, covering topics such as preventing fires, explosions and forklift accidents.

Safety Mental Refresh Education

Beginning in fiscal 2017, Konica Minolta began offering a short (five minutes per session) “refresh” course to remind employees to be aware and take actions to protect one’s own body oneself. In fiscal 2018 and 2019, this “refresh” course was given in a monthly e-learning format to around 12,000 employees of Konica Minolta, Inc. and group companies in Japan each year. It was taken by about 86% of the target employees. The production companies in China provide Japanese e-learning content that has been translated into English and Chinese and tailored to the conditions of local companies. In addition, companies also provide education based on video materials―case studies on accidents that have occurred in the Group created by the safety personnel―as part of the sites’ ongoing efforts to raises safety awareness.

Safety Dojo Education

Safety Dojo is an initiative that it began in fiscal 2014, primarily at production sites outside Japan, with the purpose of preventing accidents by allowing employees to experience the fear of accidents through simulated experience of mock accidents involving being dragged into rotators, pulled into V belts, or caught in cylinders. The program was rolled out throughout Japan in fiscal 2017, and it was implemented at all production sites in Japan in fiscal 2018. Along with the continuation of this initiative in fiscal 2019, a realistic training program using virtual reality technology was launched.

Traffic Safety Measures and Education Using Drive Recorders

Konica Minolta Japan promotes eco-driving and safe driving by installing drive recorders in all sales cars and monitoring driving conditions. This has succeeded in reducing traffic accidents.
In addition, videos of near misses caught on the drive recorders are shared in traffic safety courses held at Konica Minolta sites throughout Japan as examples that hit close to home. This has been effective in reducing traffic accidents.

Initiatives to Share Near Misses at Sites in Japan (Voluntary Activity)

In fiscal 2017, each site in Japan made and shared maps of dangerous spots near the site, as indicated by employees, with the aim of eliminating commuting accidents. Having done so, some sites were able to reduce the number of commuting accidents to one-tenth that of the number in fiscal 2016. The results of this activity were announced at the 76th Japan National Industrial Safety and Health Convention in fiscal 2017.
In fiscal 2018, an online questionnaire database into which employees can enter information was used to share dangerous spots on worksite premises (stairs, corner blind spots, etc.), and the information was then used in countermeasures.
This initiative continued in fiscal 2019 in order to help reduce accidents while walking onsite (tumbling over or falling down stairs, etc.) and commuting.

Strengthening Safety Management

Strengthening Safety Management through the Konica Minolta Group’s Globalization and by Responding to Business Changes

Meetings of Personnel Responsible for Health and Safety in China

Since fiscal 2014, Konica Minolta has been strengthening safety and health, including health management, by holding meetings (twice per year) of personnel responsible for health and safety in China at all subsidiaries and affiliate companies, including companies involved in production, sales, development, and their overall administration. The benefits obtained from the meetings included sharing of the current safety and health status and initiatives of each company, making requests to Konica Minolta for support with equipment safety measures, discussion of issues such as the health challenges of expatriate personnel resulting from differences in lifestyle habits, climate, and environment, and making resolutions on policies and measures for improvement.

Strengthening Overall Risk Management on Occupational Safety and Health

Overall risk management on occupational safety and health is a system for comprehensively assessing and reducing the risks that could result from new equipment, chemical substances, personnel, and procedures when business changes are made. In addition to conventional equipment safety, in fiscal 2016, Konica Minolta started expanding a system of collaboration among workplaces company-wide to assess risks from a wide range of perspectives, including health problems caused by chemical substances and fires caused by explosions. The company is continuing to expand this system while enhancing its content.

Safety Activities Outside Japan (at a Production Plant in Malaysia)

At a production plant in Malaysia, the Group Safety and Health Secretariat, production control department, and the plant's production site staff worked together to identify and reduce risks in new equipment and to carry out voluntary activities such as 5S activities and QC Circle activities to increase professionalism and safety awareness based on the setup of a model workplace. The plant is conducting digital manufacturing under a system undergirded with safety measures.

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