Compliance Promotion Activities
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Disseminating the Group Charter of Corporate Behavior
Making the Konica Minolta Group Charter of Corporate Behavior Handbook available via intranet
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior as principles for all officers and employees of the Group, even in different countries and regions. Furthermore, the Charter is posted on the Group’s intranet in dozens of languages (Japanese, English, Chinese, German, French, Spanish, Portuguese, Italian, Russian, Korean, Thai, Vietnamese, Malaysian and others) so that all officers and employees of the Group can share an understanding the Charter and put it into practice.
Having Officers and Employees Submit a Written Compliance Acknowledgement
Konica Minolta has implemented a measure whereby officers and employees of Group companies submit a written acknowledgement that they will give top priority to compliance in their conduct, with an understanding of the Konica Minolta Group Charter of Corporate Behavior, the Compliance Promotion Declaration by the presidents of subsidiaries, and the significance of using and how to use the whistle-blowing systems. Konica Minolta requires that officers, managers, and employees of all Group companies worldwide submit a written compliance acknowledgement that they will behave with propriety and social responsibility and that they thoroughly understand and adhere to compliance requirements.
As of March 31, 2023, compliance acknowledgements had been received from 100% of the officers and employees of all Group companies worldwide, demonstrating a high level of compliance awareness within the Group.
Issuance of the Compliance Promotion Declaration by the Presidents of subsidiaries in and outside Japan
Presidents of subsidiaries in and outside Japan prepared a declaration based on the Compliance Promotion Declaration made by the president and CEO of Konica Minolta, Inc. The companies use every opportunity to promote awareness of this document among employees of subsidiaries.
Creation of Code of Conduct and Compliance Manuals
In April 2022, we revised the Konica Minolta Group Charter of Corporate Behavior, which contains principles that guide compliance for all executive officers and employees, and the Konica Minolta Group Guidance for the Charter of Corporate Behavior, which shows specific behaviors for putting those principles into practice.
Employees worldwide are required to comply with their own Group company compliance manuals and codes of conduct, which are aligned with the social ethics and laws of their respective countries, based on the Konica Minolta Group Charter of Corporate Behavior and Konica Minolta Group Guidance for the Charter of Corporate Behavior. Group companies post codes of conduct and compliance manuals, which are based on the Konica Minolta Group Charter of Corporate Behavior and the Konica Minolta Group Guidance for the Charter of Corporate Behavior, on their intranet so they are widely known.
Conducting a broad range of compliance training in and outside Japan
Konica Minolta, Inc. provides its employees at each level with various training programs on compliance. Programs are conducted every year for new hires, mid-career employees, mid-level employees, new managers, and new executives. Various trainings on laws and regulations are held annually for employees of all Group companies in Japan. In fiscal 2022, trainings were held on the Corrupt Practices Act, the Antimonopoly Act, the Subcontract Act, the Act on the Protection of Personal Information, the EU's General Data Protection Regulation (GDPR), and security export control. Training to prevent workplace harassment was also provided. Each business division and Group company in Japan also conducts compliance training with characteristics suited to their respective business environments.
At Group companies outside Japan, the regional compliance coordinators formulate an annual training plan and conduct their own training based on each country's laws. Group companies in North America and Europe provide business ethics training to all employees through e-learning every year.
Each year the company continues to provide compliance training for the newly appointed presidents of Group companies. Through these training programs, Konica Minolta ensures that presidents of subsidiaries constantly improve their sense of ethics and promote compliance. Tailor-made (interactive) refresher training also has been held for presidents of Group companies who have been in their position for at least three years. The aim was to further promote compliance.
Furthermore, the Group has also provided executive compliance training for management in Japan, North America, ASEAN and China, and this is being progressively implemented.